Basic steps to create a new record

New records can be created in several ways by logged-in users with editing rights. They can include the most basic information or can contained detailed descriptions and links to UN documents. In this chapter, we show you the basic steps to create a record. The following chapters explain how to include more detailed information about your record.

1. Create a new record

New records can be created by clicking on the  button, which can be accessed in two ways:

  • Through the Advanced view page

In the Welcome page, click on advanced functions next to search.


You will be taken to the Advanced view page, where you will find the Create button. Depending on your location access rights, you might see a dropdown menu that will allow you to select a specific database. Otherwise, the record will be created directly in your local database.


  • Through the search page

The Create button is also located by the search box, to facilitate the creation of records when a term is not found. The database selected by default in this case will be your duty station's local database.


2. Add basic information

After clicking on the Create button, the new record tab will open. Fill out the fields following the steps below:

  1. Enter the source-language term. If the term exists, you will see a warning for potential duplicates.
  2. Attach a source for the source-language term.
  3. Select the type of entry.
  4. Provide a definition.
  5. Cite the source of the definition.
  6. Provide a target term.
  7. Attach a source for the target term.
  8. Add a subject.
  9. Click on Create or Create and close to save.
While completing the record, click on Create at any time to make sure your changes are saved.


3. View record

Once your record is saved, you can click on View any time to see what the record will look like. A new tab will open. You can come back to the Edit mode tab and continue working on the record.


If you perform a search for the newly created a new record, it may take a few minutes to appear in search results. This is normal and due to re-indexing.