Editing a record

Logged-in users with editing rights can edit records in their local databases in order to add new information, correct existing entries or add a target language. To edit an existing record, simply open the record and follow the steps below.

1. Open Edit mode

There are two ways of enter the editing mode to start working on the record after performing a search.

a) Click on the View button on the left to open the record to see it in full.


Then click on the Edit button at the top of the page to switch from View to Edit mode.


b) Select Edit from the dropdown menu to start editing right away. This option is only available when you are working from the portal basic interface.

Note that, from the Advanced function page, options available through the View button change, and include shortcuts to suggest a correction through the Feedback mechanism; validate, unvalidate or review a term or add the record to a glossary.

When you click on Edit in any of the two ways described above, the record opens for editing in either collapsed or expanded mode, depending on your account settings. The expanded mode displays all fields directly in editable mode, while the collapsed view displays the record in a more simplified edit mode. Click on Collapse all or Expand all to apply your prefered edit mode.


As shown in the image above, a Record locked message is displayed when you open a record for editing. This means no one else can make changes on this record at the same time. Unless you leave the record, it will remain locked for 21 minutes.

2. Basic editing in collapsed mode

The collapsed mode editing allows you to modify the record without seeing the complete record fields. It provides a simplified view and a set of quick menus to attach basic information.  Note that all information displayed in collapse mode is editable by simply clicking on the text.

To modify the text of an entry, click on the term to edit it. A blue frame will be displayed. This indicates that this is a text box in which you can edit text. 


To make additional changes or see the full entry, hover the mouse over the language mention. The edit button will become visible.


  • Click on Edit to modify existing entries or add new information.
  • Click on CAT to remove detection of the target language in eLUNa or to reinstate detection.
  • Click on Source to remove detection of the source language in eLUNa or to reinstate detection. 

The icons on the right allow you to quickly attach an acronym, a note or a source: . Click on each icon and enter the information in the text field next to the label.


To modify the text in a Definition or Remark, simply click on the text box and make your changes or hover the mouse over the label to display the Edit button and see additional fields.


To add a references to your Source, Definition or Remark, place the cursor in the text box and double click on any word or select several words and click Ctrl+D. A pop-up menu will be displayed, with fields to add ODS links, web links or cross-references.


To add formatting, simply use the browser shortcuts: Ctrl+b for bold, Ctrl+i for italics and Ctrl+u to underline.


If the language you need to work on is not being displayed, click on the top menu to add it.


After making your changes, click on Save. If you prefer not to save the changes, click on Undo


3. Full editing in expanded mode

The expanded mode displays more fields and languages and allows you to add more information at both term and language level. For a full description of all options available under expanded mode, see the Adding term-level information and Adding language-level information sections.